Having a good set of tools to collaborate improves a team’s efficiency. It is also one of the easiest things to do technically.
Use a centralized collaboration website to store
- Project information such as schedule, budget, status
- Documents such as requirement, architecture, testing documents
- Meeting minutes
Here’s an example. I setup my software development cprojects up like this initially and make adjustments as needed.
Key icon = carefully control who accesses this information
Rocket icon = utilize a special application that manages software development life cycle such as Team Foundation Server.
KEEP IN MIND
- Make it easy for everyone (especially your team) to learn, use and manage information.
- Pay close attention to duplicate efforts to gather information or input information. Work to reduce them and increase everyone’s productivity.
- Think from different roles’ perspectives. For example, a developer would like to get information needed to begin design and coding. Can s/he get there on day to day basis? If s/he consistently needs to ask someone else to get information and waits, find a way to imporve that situation.
- Consider All-in-one tool suites vs best-in-class tools.
- Individual user access and security – AIO has one login and BIC could have multiple logins.
- File storage
- Document storage
- Code management
- Implement accountability by making someone as the lead on specific things. For example, assign a test manager whose responsibility is to have high quality tests.
- Periodically ask team for feedback to improve.